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Handling Out of Payroll Types for Employees in FOX HR

May, 2022

The Out of Payroll Types are also allowance and are specifically grouped as allowances for processing outside the payroll process.
The Administrator shall be able to process some of the allowances outside payroll, such as Business Trip Allowances, Vacation Settlement, etc. Such allowances are defined under Out of Payroll Types.

The users can access out of payroll types in FOX HR via Fox HR → Customer Configuration → HR Policies → Payroll Management → Out of Payroll Types

In the dropdown menu of Payroll management, the fifth option shall be ‘Out of Payroll Types.’ When the user clicks on the ‘Out of Payroll Types’ option, the system will navigate to a new page. The page shall be the Out of Payroll Types view and configuration page.

Out of Payroll type allowances shall be displayed in a card format with the details on the card.
It contains details such as

  • Business trip
  • Expense claim
  • Final settlement
  • Vacation settlement
  • Loan

The user will be able to view the details by clicking the view button from the button. The additional options will be shown for ‘Edit’ and ‘View’ when clicking.

The user can create a new Out of Payroll Types by clicking the ‘+’ button. When creating a new Out of Payroll Types or editing an existing Out of Payroll Types, the system shall navigate to the new Out of Payroll Types edit/view page.

The Out of Payroll Type shall have options:

  • Out of Payroll Details – The details of the Benefit type shall be defined here.
  • Applicable to Organization or Group of Organization hierarchies shall be defined for the Out of Payroll type here.
  • Save (or) Cancel the changes made to the details by clicking the ‘Save’ / ‘Cancel’ button.

To sum up
The benefits claimed to the employees apart from payroll shall be displayed in the ‘Out of Payroll’ section in FOX HR. Employees get easy access to their benefits details.

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